A new issue of The Docket has been published! The Executive Council meets at the end of this month. Please contact your Region Rep if you have any items for our agenda. The performance evaluation and position description work group met and submitted new documents to HR for their review. HR is in the process of putting together webinar training to roll-out the new performance evaluation. Stay tuned!
A new issue of The Docket has been published! The Executive Council met Friday, 6/29/18, and discussed several key issues facing the district courts: proposed changes that would exempt district court employees from UPL concerns; funding of all authorized judgeships (eff. 7/1/19) without concurrent funding for any district court clerks; and, reconvening a performance evaluation and position description work group. The Association opposes the rule change that would exempt clerks from UPL concerns and plans to comment by the 7/13/18 deadline. Please let the Association know if you would like to participate in a work group to develop and update the performance evaluation and position descriptions.
Congratulations to Laura Hatch, Clerk of Court, Fredericksburg GDC, on completing the ICM Fellows Program!
A new issue of The Docket has been published! The Annual Conference was held this week in Charlottesville. Karl Hade addressed attendees and discussed the latest news from the General Assembly.... Without a budget at this point, there is no news regarding raises or bonuses as proposed. No new district court positions were funded this year. The Conference was very successful and the Association thanks those who were instrumental in planning it, and for all of our members for such a great turn out!
A new issue of The Docket has been published!
A new issue of The Docket will be published next week. In it, please find information on how to register for the upcoming Clerks Association Annual Meeting and Conference on April 16-17, 2018. The conference will be held in Charlottesville, VA.
We have heard from OES that General District GCMS and FAS are the top DJIT priorities for 2018! This is great news for General District Courts! The Association has been monitoring this closely and wrote a letter to Mr. Hade regarding our desire to put all other IT projects on the back burner until GCMS is ready. It looks like our communication worked!
The Association has 995 members at present. The most we've ever had is 999, so we're almost there! Let's see if we can get over 1,000 members! Please note changes to Region 2 and Region 8 representatives. Let your Region Reps know how the Association can advocate for your court or if there are issues you'd like to see your Association address!
The General Assembly has convened in Richmond. If you have a relationship with your local delegate or senator, please reach out regarding district court staffing. The Governor's budget eliminated the proposed 20 new positions from the original budget draft. We all know the district courts are understaffed as a whole, so this is a concern for all of us! The bills before the Assembly can be tracked by subject here. You can also view the Association's 2018 Legislative Summary here.
The Clerks Association is now accepting nominations for the annual recognition program. Nominations are due by January 8, 2018. You may email completed applications to Rick Kahl, or fax them to 540-853-2487. Winners will be announced at the Clerks Association Annual Meeting and Conference on April 17, 2018. You may find the nomination form on the Recognition Program page of this website.
Data collection for the most recent District Court Staffing Model Update is now closed.
The Clerks Association Executive Council met on 10/6/17. Our upcoming projects and initiatives include:
Asking OES to prioritize GCMS for the General District Courts
Working with OES to discuss the legislative agenda for 2018
Building a mentorship program within the district courts
Working with OES to develop new, meaningful performance evaluations and position descriptions
Working with OES to do away with deputy clerk/clerk grades and moving to a pay banding/classification system
Hosting a meaningful educational conference in April 2018 and beyond
The District Court Staffing Study data collection effort is underway again.
The e-time sheet is available here: http://intranetprod.courts.state.va.us/eforms/efdailylog.cgi
All District Court employees in good standing are eligible for a 3% raise effective 7/10/17. It will first be seen in the 8/1/17 paycheck, which covers the pay period from 7/10/17 - 7/24/17. Additional salary changes are coming effective 9/10/17. Some District Court employees in good standing will be eligible for additional salary increases due to budget language which authorized an additional $3.5 million to address District Court employees "at the lower ends of the pay scale." The budget language requires the Committee on District Courts (CDC) to authorize a plan for using this money. Your Association is hard at work to make sure this money is spent in a rational, logical way. Once more information is available, we will let you know!
The District Court Staffing Study data collection effort is underway again. General District Courts are being asked to collect and report time spent on CIVIL and TRAFFIC cases. J&DR District Courts are being asked to collect and report time spent on CHILD DEPENDENCY and CHINS cases. The e-time sheet is available here: http://intranetprod.courts.state.va.us/eforms/efdailylog.cgi
A new edition of The Docket is available! (June 2017)
The District Court Clerks Conference, sponsored by OES, was held in Williamsburg on June 20 & 21, 2017. OES announced that a new online payment system, the Virginia Judicial Online Payment System (VJOPS), will be deployed this September. Please ask your Clerk for more information.
The date for the 2018 Conference has been selected: it will be held April 17, 2018, at the Double Tree Hotel in Charlottesville, VA. Look for more information in early 2018! If you have suggestions for Conference sessions, please contact Connie Comer.